As part of an ongoing process to ensure servers remain secure and updated, our hosting provider will be migrating your email account on Wednesday 6th March 2024 to a new server.

This is required because the operating system the current server uses will be End-Of-Life in Q3 2024 and will no longer receive security or other updates after this date.

How this will affect you:

Using domain email:

1. If you use Roundcube webmail for your email, no settings need to be changed. But if you store client info in the address book, back it up (export it) before migration as this will not carry over once the migration has taken place – you can easily import it back in after the migration. Log in to Roundcube here: https://webmail.webmailhost.co.uk 

2. IF you use Outlook for Windows, iPhone, Android, etc for your domain email using server settings: cloud304.thundercloud.uk, update both the incoming and outgoing host to: yourdomain.co.uk

(replace yourdomain.co.uk with your own) Do not change any of the port settings.

You can perform this task anytime before migration, but ensure you know and confirm your password is correct before you attempt any changes. Verify it by logging into webmail (link above in step 1) with your email address and password. If you can access Roundcube webmail, your password is accurate. If you require a password reset, inform me promptly.

Consider deleting unnecessary spam or old emails from your Roundcube account, especially if you have a large volume, as part of the preparation for migration.

Find detailed instructions for updating server settings in my knowledge base: https://websorceress.co.uk/change-email-server-settings

Scroll down to your specific devices for step-by-step guidance. After making changes, test your email functionality by sending a message to and from a non-domain account (e.g., Gmail) to ensure both sending and receiving are successful.  If you have the email set up on multiple devices, please make sure it’s working properly on each before you attempt setting up another.

I appreciate your understanding that this task may be laborious. However, it’s crucial to note that hardware has a finite lifespan. Ensuring the latest hardware specifications is essential for optimal speed, compatibility, durability, and security.

Thank you,

Rachael.

In an age where online reviews can make or break a business, Facebook has become a popular platform for customers to share their experiences. Leaving a review should be a straightforward process, right? You write your thoughts, click ‘post,’ and voila! Your review is visible to the world. Or is it?

Something interesting and equally annoying came to my attention recently. I left a review on a Facebook page, thinking I had shared my thoughts with the world. However, when I checked on it the next day, it was nowhere to be found. It was as if my review had vanished into thin air. After a little investigation, I discovered the culprit behind this disappearing act: the privacy settings on my personal Facebook account.

You see, my general post settings are set to ‘friends,’ and as it turns out, my review inherited this setting. This meant that only my friends could see what I had written. So, there it was – a review that was meant to be a public declaration of my experience, hidden away from the very eyes it was intended for.

I quickly rectified the situation by clicking on my review and changing the settings to ‘public.’ Lo and behold, my review finally made its grand appearance for all to see. This discovery left me with mixed feelings. On one hand, I understood the importance of data protection and privacy. However, on the other hand, it raised some critical questions about the purpose and effectiveness of online reviews.

It’s essential to consider why reviews matter in the first place. Reviews are a powerful tool for consumers and businesses alike. They provide valuable insights into a company’s products, services, and overall reputation. For consumers, reviews are a source of guidance, helping them make informed decisions. For businesses, reviews offer an opportunity to receive feedback, engage with customers, and showcase their strengths.

However, this only works when reviews are accessible to the public eye. If reviews remain hidden behind restrictive privacy settings, their impact is somewhat diminished. Just as importantly, possibly worryingly so, businesses may miss out on valuable feedback, positive reviews, or the chance to address negative experiences promptly.

If you’re a business owner, it’s crucial to be aware of this potential issue with Facebook reviews. Take a moment to check your page’s reviews. You might be surprised to find that not all the reviews left for your business are visible to the public.

In my recent experience, the Facebook page had 27 reviews, but only 19 were showing. The common denominator among the hidden reviews? They were all set to ‘friends’ or another non-public setting. If your customers are unaware of this, they may be inadvertently limiting the reach and impact of their feedback.

So, what’s the solution? As a business owner, it’s essential to educate your customers about the privacy settings associated with Facebook reviews. Encourage them to make their reviews public, so their opinions can be seen by a broader audience. Additionally, consider regularly checking your page’s reviews to ensure that none are hidden due to privacy settings.

Facebook’s intention with these privacy settings may be to protect user data, but it’s essential to strike a balance between privacy and the utility of online reviews. After all, the purpose of a review is to publicly share your thoughts and experiences. If businesses can’t see these reviews, how can they respond, improve, or manage their online reputation effectively?

In conclusion, Facebook reviews can be a powerful tool for both consumers and businesses, but they may not fully display unless set to public. It’s vital for both parties to be aware of this and take the necessary steps to ensure that reviews are accessible to a broader audience. After all, the more transparent and open the review process, the more valuable it becomes for everyone involved.

The old and easy way of adding an admin to your facebook page (assigning page role) has been replaced with assigning ‘page access’ instead:

Open up the facebook business page

Click Settings (gearwheel left menu) > New Pages experience > Page access

To assign a new admin to your Business Manager account (the overall owner of the meta assets – i.e. pages, commerce, insta etc)

Open up Meta Business Suite:

business.facebook.com > Click Settings (bottom left menu) > People > Click the ‘Add People’ button and enter the persons email address in the box.

Assign the appropriate permissions and facebook will send over an invite to be included.

If you update/change your domain email password via webmail, it is important you update the password in your win10 mail app asap.

1. click the mail icon (blue envelope)
2. Click the settings gearwheel > manage accounts > click the email account
3. In the pop up window, change the Password in the password field and click save.

If you have outlook on your phone, don’t forget to update that too.

**********

This is enough to update the account. If you need to change the incoming/outgoing server settings,

Follow steps 1-2 as above then choose:

Change Mailbox Sync settings – Options for syncing your content.

Here you can choose how often this email app downloads your mail from the server, how long you want it to go back, you can change your display name and switch the sync settings on or off via the toggle.

Click Advanced mailbox settings – Incoming and Outgoing mail server info to change the server and port settings (warning! only do this if you have been asked to by your service provider)

For secure mail, all 4 checkboxes should be ticked.

Once your website is online, listing your business with online directories is the best way to to saturate the search engines with your business details.  These local ‘citations’ go along way to letting the search engines and customers know your business is here and here to stay. The key is to keep your information consistent, such as phone numbers opening hours etc. If these are different it causes descrepancies which the search engines don’t like. So make sure your details are up to date and are kept that way.

You may already even be on some of them, if so, check all the data is correct and make sure you have access so you can manage them.

Be prepared for cold calling from these companies once registered as they will do anything to persuade you to take out their premium ‘paid for’ listings. This is of course your choice but the free listings are just fine for the purpose of merely exploiting your business name online. A firm ‘no’ will suffice, there’s no need to engage in any conversation other than that. Sales calls are annoying but I do however feel the advertising and SEO benefits far outweigh this minor inconvenience.

There are in fact many more good business directories/social networking sites to register yourself with than listed here but be careful, always register your business with sites that require a MANUAL registration, don’t be tempted to register yourself with directories that promise automatic listings/submission to 1000’s of search engines. They use tactics against search engine rules and have the potential to do real harm to your web presence. If in doubt, drop me a line.

Google My Business

www.google.co.uk/business – Listing Price: Free

Bing Places

www.bingplaces.com – Listing Price: Free

Yell

www.yell.com – Listing Price: Freemium

Yelp

www.yelp.co.uk – Listing Price: Free

192.com

www.192.com – Listing Price: Free

FreeIndex

www.freeindex.co.uk – Listing Price: Free

Cylex UK

www.cylex-uk.co.uk – Listing Price: Free

UK Small Business Directory

www.uksmallbusinessdirectory.co.uk – Listing Price: Free

Hotfrog

www.hotfrog.co.uk – Listing Price: Free

Bizify

www.bizify.co.uk – Listing Price: Free

Opening Times

www.opening-times.co.uk – Listing Price: Free

Opendi

www.opendi.co.uk – Listing Price: Free

Business Magnet

www.businessmagnet.co.uk – Listing Price: Free

My Local Services

www.mylocalservices.co.uk – Listing Price: Free

County Council Directories – Listing Price: Free

To find your local county council website visit: https://www.gov.uk/find-local-council

Don’t forget social media platforms too. Facebook, Instagram, Twitter, Youtube, Linked in etc…

It is really important to make a note of all business directory listings you sign up to and to keep the information consistent. It’s important you notify all of them if you  move address, change your phone number, social media accounts or other contact details. Keeping your details up to date and consistent is essential. Not only does it help with local SEO, but most importantly, it helps potential customers get in touch with you.

What’s better, a facebook Like or a Follow? This is a question often asked and here’s a brief understanding of both.

When someone likes a Page, they’re showing support for the Page and want to attach their name to it publicly for others to see. The Page will appear as being liked in the About section of that person’s profile.

Likes

People who like a Page will automatically also follow it and will see updates about it in their news feed (subject to facebook’s algorithms, of course). Once you’ve liked the page, you can also choose how often you’d like to see the updates by tapping on the Following settings – choose from Favourite (seeing new posts higher as a priority), Default, Snooze or Off.

Follow

If a person doesn’t want to acknowledge a page and have it appear in their About section, they can choose to ‘follow’ instead. This means they will receive updates about the page in their feed. You can also choose the frequency of updates shown, as above.

It doesn’t quite end there … You now have the option to Like but NOT follow. You publically acknowledge yourself as supporting the page, but you have no interest on seeing its content in your news feed. You have to manually change the settings for this (as described above).

So why would one choose Liking over following on facebook?

If you’re happy to be seen as a fan of the page and want the world to know, then it would be logical to choose Like.

If you follow a particular political organisation or something personal and don’t want others seeing or if you’re a competitor of a business and want to see what they’re posting without having to frequently and manually visit their page but want to see updates in their feed, you may choose to just ‘Follow’.

The only reason I can think of to why one would Like and NOT follow is to perhaps support a friend or family member’s business in publically acknowledging it but that’s as far as it goes, you really have no interest in it other than that?

Which is best for your business?

The best option would be for your customers/fan base to Like & Follow (the default option).

‘Follow only’ is also good as at least the content you post on your page is likely to be seen by them and you yourself have a true indication of how many people are interested in your page (no matter the reason).

A ‘like and no follow’ is pretty pointless other than a small acknowledgement.

So for a business, a like paired with a follow is the best type of acknowledgement for a Page to have, however in my opinion, engagement is what you should be seeking to achieve, not solely focussing on Likes or Followers. Posting up interesting content that your followers will interact with, either by liking posts, getting involved in discussion or clicking links to buy. You can have thousands of likes but unless someone is reading and interacting with your posts, they aren’t retaining who you are and what you do – the entire reason for your page’s existence.

To assign someone a page role to your facebook business page, log onto facebook, open up your business page, click settings (left menu), Page Roles, type their name (if they’re on your friends list) or their email address in the box, assign them their permissions from the dropdown i.e. editor, admin etc and click Add.

This will send the recipient an invitation (found in their notifications) and once accepted, they will be able to manage the page.

Annoyingly, often the person cannot be added this way as the Add box appears to be greyed out. If this happens, you will need to add the user via Business Manager instead.

1.  Go to business.facebook.com and select the business in question.
2. Click on “Business Settings” (left sidebar)
3. Under “Users” click on “People”
4. Click the blue button that says “Add.” You don’t need to type anything into the box next to it, just click on “Add.”
5. In the box that pops up, you can enter in their email address. Note: this can be any email address – whatever the user prefers.
6. Select the access you want them to have.
7. Next,  you’ll be able to select which Page or Pages you want them to have access to, and you’ll need to AGAIN select admin access in the far right column. Scroll down for this; it’s at the very bottom of the right column.
8. Click “Invite”
9. Make sure they check their email. They will not get a Facebook notification about this, it will ONLY come to email. They need to accept the invitation or they won’t have access.

Should you need to remove, revoke or change their page role status, just follow the steps above but instead of adding them, scroll down further to the Existing Page Roles heading and tap Edit next to their name.

If you’ve been allocated a Page Role in facebook pages but want to share posts from your business page to your personal page (or elsewhere, such as groups), you can quite easily from a desktop, however, from a phone, you must first switch your profile from your page role e.g. admin to personal…..

From a phone you will need to return to your home screen and first click through via the facebook app, (not pages).

Once opened up, search for your business page and open it up. Scroll down to the post you want to share….

There is a share button underneath the post but first you must switch your user profile from the page role to personal, do this by tapping on the little circular icon displayed just above the Share link…

This opens up a little window asking you which you want to switch to. Tap on the link showing your personal profile. (In my case below you can see my two options.)

When you TAP, you will go back to the post but you will notice your personal avatar is now displaying in the little circular icon. Now tap Share underneath…

Now when you tap Share, you will see you have a choice of sharing your post to multiple places including groups.

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